February 25th, 2014 - Board Meeting

A Board Meeting competition presented by WBA at Private

Recap
Washington Biathlon Association
Board of Directors Meeting Minutes
February 25, 2014

The meeting was called to order at 6:35 pm. In attendance were President Bob Vallor, Vice President Jack Whisler, Treasurer Bryn Black, and Secretary Sibylle Wilbert. Board Members Cory Hoeger, Mike Kamansky, Brian Palm, and Dave Shaw attended by phone. Athletes’ Representative Sean Kato and website administrator Greg Daly were unable to attend.
All attending had seen the minutes from the last Board Meeting in January. Bob moved to accept the minutes. Jack seconded and all agreed.
A new membership application was received from Victor Shestakov. Sibylle moved to accept the applications. Bob seconded and all agreed. Applications for membership renewal were submitted by the Braun, Kato/Holborn, and Roy/Wuest families. At this time, the WBA has 68 active members.
Bryn proceeded with the treasury report. The savings and checking accounts held $2,714.80 and the PayPal account $1266.12. Opus bank sent a notification that a monthly fee of $15.00 will be applied. Bryn will look into finding an alternative bank.
Sondre Nordberg has expressed interest in visiting the WBA again this year to give another clinic. The proposed date for the event is the weekend of May 31 – June 1, likely to be held at SPAA. The clinic will be open to a wide audience with a charge of $150 for both days and a discount for Juniors.
Races on February 22 and 23 were well attended despite heavy snow fall, which was the cause for numerous technical difficulties and slow race times. The range had been beautifully set up with a laser level. Going forward, the firing line needs to be lowered a bit. An additional rifle rack will be brought to the range as rifle racks were overloaded. As the warming hut was cold, we will put small propane heaters inside with the door open, with Mike Power’s permission. For all Youth racers we will start mandating that targets are set to PPSS (or PS). For younger racers, the target size can still be chosen freely. We may also offer longer race courses for older kids. Bob will ask Sean about typical race distances at other venues.
The WBA website needs more than one person available to post entry forms, race results, and updates. Mike met with Greg Daly and is now able to help with some of the uploading. He needs more training on uploading the results and making changes to the site. Mike sent a copy of Greg’s spreadsheet for entering race results to Bob, but new data cannot be saved. Brian and Bryn have not yet been trained. Tom Davies volunteered to also be trained on data entry.
Webscorer, an online data entry software for scoring races, might be a possibility for us. The basic service is free, while using a more professional version costs $50 per year. Bryn has used this site for other purposes before and has good experience with the Webscorer support staff. Bob will take a look at the software and its capabilities.
Several target paddles have been shot during the last competitions. Bryn will make about 20 new paddles.
The current stash of ammunition will last past the winter season. We currently have 7600 rounds of 711B, 2000 rounds of CCI, 350 rounds of SK, and 50 rounds of Aguila.
The 39th National Guard Bureau Biathlon Championships are being hosted in Jericho, VT, in the first week of March. The WBA will supply the WA participants with equipment including rifles, rifle bags, and a scope. Several local Guard members are promoting biathlon and are likely to get more funding.
The remaining schedule for the winter season was reviewed. The next races are scheduled at SPNC on March 8/9 (mass start and pursuit) and March 22 (super sprint). On March 23, the season will conclude with a fun mixed relay (no season’s points) followed by a raffle and barbecue. Bob will make an announcement on how relay teams will be organized along with a call for extra volunteers.
A tentative summer schedule was proposed:
May – TCSA-RMSF in the Tri-Cities
May/June - Sondre Nordberg clinic
June – newcomer clinic
June – race
July – race at SPAA (Washington Games VII)
August – race
September or October – race in Yakima
Several work parties will be organized this summer. Targets and equipment will be repaired and painted at SPAA. The firing and target lines at the range at SPNC need to be leveled.
The following new business was discussed:
The management of the Yakima shooting range has changed and biathlon races are being welcomed. The WBA will organize at least one summer race in Yakima this year.
The Spokane Nordic Ski Association has a group of people interested in creating a biathlon venue at Mt. Spokane. Aaron Scott and Greg Romney, who took the newcomer clinic in January, are some of the drivers. The WBA will support these efforts.
An employee at the Gates foundation inquired about the possibility of having a biathlon clinic as a team building event. Jack will follow up with her.
The following old business was discussed:
Bob is constructing a cart/sled for the new biathlon mats. The tow bracket built by Bryn will be installed.
Bryn converted the rack previously used for drying the old mats to a new ski rack. It works beautifully.
SPAA has undergone personnel changes. The new staff is supportive of the WBA. Bob will talk to the Assistance Chief to identify a location for setting up the practice target. A box for prone shooting will need to be built.
Several WBA and Guard members have expressed interest in purchasing new WBA racing suits or vests. Bob will bring the fit kit to the next race, then set a deadline for putting in an order. Jack will post prices and the deadline on Facebook.
Jack observed that the sled runs at SPNC have increased, which puts an undue strain on SPNC equipment and personnel. Bob will post a memo regarding the appropriate use of the sled that is made available to us at no extra cost.
The next meeting will be on Tuesday, March 25, at 6:30 PM.
Bob adjourned the meeting at 7:42 pm.