March 13th, 2018 - WBA Board Meeting

A(n) Board Meeting presented by WBA at Private

Recap
Washington Biathlon Association
Board of Directors Meeting
March 13, 2018


The meeting was called to order at 6:44 pm. In attendance were President Bob Vallor, Vice President Jack Whisler, Treasurer Bryn Black, Board Member Sabine Arnold, Athletes Representative Rich McClung, and Secretary Sibylle Wilbert. Board Member Brian Palm attended by phone while Board Members Cory Hoeger and Dave Shaw were unable to attend.
All attending had seen the minutes from the last Board Meeting in September. Bob moved to accept the minutes. Jack seconded and all agreed.
New membership applications were received from Heather Galvin, Muir Parsons-Keir, Wurzel Parsons-Keir, Paul Monier, Scott Waichler, Emmalina Weinland, Samantha Weinland, and Scott Yurczyk. Bob moved to accept the new applications. Bryn seconded and all agreed. Cory Hoeger applied for a lifetime membership. Bryn moved to accept the application. Sibylle seconded and all agreed. Bob motioned to recognize Mark Turner’s substantial work creating race course maps over the years by awarding him a lifetime membership. Sibylle seconded and all agreed.
The Treasurer reported that the WBA had available cash of $493.81 in the Checking account and $281.54 in the PayPal account. The shortfall in cash flow compared to a typical balance around this time of year was mainly due to lost income from two cancelled races paired with the cost from trail pass fees that were nevertheless owed to SPNC. Additional expenses were incurred from manufacturing sleds to move targets and subsidies to the well-attended newcomer clinics. With trail pass fees likely to go up in the future, the Board was in agreement that income needs to be increased. Bob motioned to raise the fees for the skating and winter biathlon newcomer clinics to $65 as well as winter race fees to $50 for a single day and $80 for both days. Junior fees and summer race fees will not be changed. Jack seconded and all agreed.
Rifles #1, #2, #3, and #5 need their bolts re-polished. Bob will identify a local gun smith who can do this and get a quote.
The current inventory of ammunition is 4250 rounds of Aguila and 4100 rounds of Federal 711B, which is more than sufficient to supply the summer Newcomer Clinics in May.
Some racers had suggested to add one more winter race weekend or changing the last day’s fun mixed relay to a race for seasons points to make up for cancelled races. Time was too short to schedule additional races and the relay was considered an important attraction to racers of all abilities. No changes to the existing schedule were made. Racers completing four of the seven winter competitions conducted will be eligible for seasons points.

Bob will attend the State Parks meeting in Spokane to discuss the reasons for eliminating biathlon and trail improvements from the development of the Mt. Spokane ski area. Caroline Tereski from the MVB club will also be present.

A preliminary 2018 summer schedule at SPNC was discussed. The tentative events are:
May 19/20 - Newcomer Clinics 1 and 2
June - SPAA is closed all month for lead harvesting and no events will be scheduled.
July 21 (setup and practice) and July 22 (race)
Aug 18 (setup and practice) and Aug 19 (race)
SPAA will not be available in the fall due to practice demands by hunter members. Bob is working with the Forest Service to obtain permits for races at SPNC in June and September. Venues in the Tri-Cities and/or the Methow are also under consideration.
Old business:
− Mike Power offered having additional WBA, SPAA, and SPNC banners made at the Stevens Pass sign shop. He will also have the “biathalon” sign replaced.
New business:
− The Board received an email from Scott Waichler with recommendations for improvements to race execution and etiquette. The Board agreed with the suggestions and will be mindful of them going forward. For example, modifications to standard race distances will be posted ahead of time. Also, racers will be reminded of proper etiquette on the range and the course. Etiquette will be addressed in the safety clinic and pre-race meetings, sent out to all members by email, and dos and don’ts will be posted near the course maps on race days. Particular attention will be paid to adequate supervision of children on the range. In the future, children under the age of 8 may not be allowed while the range is in use. No play will be allowed in or near the range. Bob will also craft a reply to Scott to address his concerns.
− Newcomers attending the safety clinic on race days have on occasion been unable to get to the range in time for zeroing. To avoid such delays in the future, newcomers are welcome to watch and assist but will no longer be able to sign up for a race on the day they took the clinic. Bryn will add a new category (“intro-day”) to the website registration for newcomers who would like to take the safety clinic. Races will be started on schedule without accommodating any latecomers.
The next meeting will be on Tuesday, May 1, at 6:30 PM at Bryn’s.
The President adjourned the meeting at 8:33 PM.